|
| | CC 1. | Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.) |
| CC 2. | Approve the City Council/Successor Agency/Financing/Power/California Choice Energy Authority Regular Meeting Minutes of August 23, 2022. |
| CC 3. | Check Registers – August 7, 2022, through August 20, 2022 Recommendation(s):
Approve the Check and Wire Registers for August 7, 2022, through August 20, 2022, in the amount of $13,923,068.28 as presented.
At each regular City Council Meeting, the City Council is presented with a check and ACH/wire registers listing the financial claims (invoices) against the City for the purchase of materials, supplies, services, and capital projects issued the prior three to four weeks. This process provides the City Council the opportunity to review the expenditures of the City. Claims are paid via checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.
|
| CC 4. | Final Map Approval – Tract Map No. 061989 (Located at the Southwest Corner of Avenue L and Future 67th Street West) Recommendation(s):
Approve the map and accept the dedications as offered on Tract Map No. 061989 located at the southwest corner of Avenue L and future 67th Street West; make findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1 and 66474.6 of the Subdivision Map Act; and instruct the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.
The Final Parcel Map is in substantial conformance with the approved tentative map. Tract Map No. 061989 has been examined by the City Surveyor, and is ready for Council approval. In addition, an Undertaking Agreement and improvement securities have been submitted to guarantee the installation of improvements.
|
| CC 5. | Vacation of the Public Road Easement as Shown on Tract Map No. 35738, and Drainage and Sewer Easements Reserved in Instrument Number 5613 of Official Records May 26, 1962, Over Aldenvale Avenue Located on the South Side of Avenue I and East of 20th Street West Recommendation(s):
Adopt Resolution No. 22-50, declaring its intention to vacate the public Road Easement as dedicated on Tract Map No. 35738, and Drainage and Sewer Easements reserved in Instrument Number 5613 of Official Records May 25, 1962, over Aldenvale Avenue located on the south side of Avenue I and approximately 465 feet east of the centerline of 20th Street West.
On July 30, 2021, Community Development Division Staff recommended Conditions of Approval for Site Plan Review No. 20-04. The condition requires the vacation of Aldenvale Avenue to accommodate the construction of a proposed storm water basin.
|
| CC 6. | Additional Authorization No. 3 to Professional Consultant Services Agreement for Preparation of Project Plans, Specifications, and Estimates for SR-138 (SR-14) Avenue K Interchange (Reference PWCP 21-006, formerly PWCP 13-018) Recommendation(s):
Approve Additional Authorization No. 3 to Professional Consultant Services Agreement with TRC Solutions, Inc., of Irvine, California, in the amount of $166,643.00 for additional design services for Plans, Specifications, and Estimates (PS&E) for SR-138 (SR-14) Avenue K Interchange (Reference PWCP 21-006, formerly PWCP 13-018). Authorize the City Manager, or his designee, to sign all documents.
Based on the complexity of the design working in conjunction with utilities and local business, additional design work was required to be performed both on the local street as well as in Caltrans Access Control for the revision of construction staging and traffic handling that adversely impacted the schedule and triggered additional design work.
|
| CC 7. | On-Call Automotive Fuel Delivery for Transportation Services Recommendation(s):
1. Approve a $460,000.00 combined expenditure authority with Mansfield Energy Corp., TACenergy (Truman Arnold Company), LLC, and Pinnacle Petroleum, Inc., utilizing OMNIA Partners Cooperative Purchasing Contracts.
2. Appropriate $143,541.00 from Fleet Fund Balance account number 111-2900-000 to expenditure account 111-4753-217, for the anticipated costs of fuel through the end of the current fiscal year 2022-2023.
City staff will utilize these agreements to get real-time fuel pricing for delivery. These current contracts are valid through December 31, 2022, and have the option to renew for a maximum of two (2) more one-year renewal periods through December 31, 2024. The U.S. Energy Information Administration Short-Term Energy Outlook (STEO) noted that continued uncertainty resulting in global conflicts and other contributing factors would continue to impact fuel prices. With fuel use and prices so difficult to estimate, we respectfully request an expenditure authority encompassing our existing base budget and additional supplementation from the fleet fund balance. This will provide the flexibility needed when ordering fuel for City use.
|
| CC 8. | Adoption of Ordinance No. 1092, amending Title 2 of the Lancaster Municipal Code by repealing chapters 2.28, 2.34, 2.37, and 2.38 relating to various commissions Recommendation(s):
Adopt Ordinance No. 1092, amending Title 2 (Administration and Personnel) of the Lancaster Municipal Code by repealing Chapter 2.28 (Youth Commission); Chapter 2.34 (Architectural Design and Planning Commission; Chapter 2.37 (Lancaster Homeless Impact Commission); and Chapter 2.38 (Lancaster Health Community Commission).
Over the years, several commissions have been established that no longer require regular monthly meetings. Many of the issues that come before the Youth Commission, the Architectural Design and Planning Commission, the Lancaster Homeless Impact Commission, and the Lancaster Health Community Commission can be readily addressed by other existing commissions and ad hoc committees.
|
| CC 9. | Agreement with AV Recycling Center for Clean Up & Vegetation Removal Services Recommendation(s):
1. Approve the renewal for Professional Services with AV Recycling Center of Lancaster, CA for an amount not to exceed $378,000 for FY 22-23 for Task 1 – Clean Up and Removal Services.
2. Authorize the City Manager or designee to pay invoices, and to execute all contracts and associated documents pertaining to Amendment No. 1 upon the Council’s approval of the FY 22-23 budget in an amount not to exceed the amount set forth therein.
On February 3, 2021, the City advertised Request for Proposals RFP 733-20 for Clean Up & Vegetation Removal Services, a multi-task RFP to be managed by Public Safety and Development Services. The City of Lancaster awarded AV Recycling Center to perform Task 1, Task 2, and Task 3 as outlined in the RFP. The agreements with AV Recycling Center will permit City staff to schedule services as needed or on an emergency basis. The contract term is three (3) years, with two one-(1)-year extensions. This is an amendment to the initial contract term. The goal of these clean-up activities is to protect the general public's health and safety.
|
| CC 10. | Lancaster Energy – 2021 Power Content Label and Attestation Recommendation(s):
Provide the attestation specified under California’s Power Source Disclosure (PSD) Program, which requires the governing council of a public agency providing retail electric service to endorse the accuracy of each annual report and power content label, as submitted to the California Energy Commission, for the previous year. In the case of Lancaster Energy (LE), such attestations will be based on the California Choice Energy Authority’s (CalChoice) technical review and will address the 2021 Annual Reports and Power Content Labels (PCL) prepared for the LE community choice aggregation (CCA) program.
California Public Utilities Code requires all retail sellers of electric energy, including LE to disclose “accurate, reliable, and simple-to-understand information on sources of energy” that are delivered to their respective customers via an annual Power Content Label (PCL). The PCL is analogous to a nutrition label, conveying information regarding the various power sources/products that are procured on behalf of each retail electricity customer. California’s retail electricity sellers, including LE, will each have unique PCLs based on internally adopted procurement policies and related power purchases that were completed during the reporting year. The PCL format is highly prescriptive, offering little flexibility to retail sellers when presenting such information to customers – the CEC administers these requirements under California’s Power Source Disclosure Program.
|
| CC 11. | Revised Task Order for Multi-Year Professional Services (Service Group Category Construction Management and Inspection) Post Design Services and Construction Management for Additional Fire Alarm and Fire Sprinkler System Upgrades for Formal Bid 729-20, City Hall Renovation and Modernization and Extend Contract Completion Date Recommendation(s):
Approve Revised Task Order No. 1, with Duke Engineering and Associates of Lancaster, CA, in accordance with the Multi-Year Professional Services Agreement in the total amount of $186,000.00 with a 5% contingency; and authorize the City Manager, or his designee, to sign all documents.
Based on the significant number of changes and material delays on the project the construction contract has been extended. The final completion date for this contract shall be September 15, 2023. The revised task order covers the cost for the additional contract time. City of Lancaster determined with La County Fire that the fire alarm and fire sprinkler system required an upgraded design and equipment modernization upgrades per the fire code.
|
| CC 12. | Approval of the purchase of networking equipment for MOAH, Municipal Stadium, LPAC and City Yard Recommendation(s):
Approve the purchase of Cisco networking equipment from Logicalis using National Association of State Procurement Officials (NASPO) ValuePoint Master Agreement #AR3227 for City Hall.
The City of Lancaster operates an Internet Protocol (IP) network that allows for electronic data and voice communications between city sites and the wider world. City Hall is the core backbone of the larger City wide network that all electronic communications flows through as well as the location of the City’s primary data center. Last fiscal year the City Council approved modernizing the City Hall data center with new Cisco networking equipment. Building off last fiscal year’s improvements IT is recommending the modernizing of the network equipment at MOAH, Municipal Stadium, LPAC and City Yard to provide supported, robust and secure networking equipment that is also modern allowing for fast network speeds.
|
| CC 13. | Animal Control Services Agreement Recommendation(s):
Approve the renewal of the City-County Municipal Services Agreement and Service Level Request between the City of Lancaster and the County of Los Angeles for Animal Control Services provided by the Los Angeles County Animal Care and Control (LACACC); and authorize the City Manager, or his designee, to sign all documents.
Under the proposed renewal agreement, LACACC would continue to provide general animal control services within the city limits of the City of Lancaster. Per the terms of the agreement effective from July 1, 2022 through June 30, 2024, unless terminated sooner per procedures outlined in the agreement. Specific provisions of animal control activities are directed by the City through the City budget process, city ordinances, the LACACC City-County Municipal Services Agreement and overall management of animal control operations and programs by City Public Safety staff and LACACC command staff.
|
| CC 14. | On-Call Electrical Contractor Crosstown Electrical and Data, Inc. for Citywide Use (RFP No. 755-22) Recommendation(s):
Increase expenditure authority to previously awarded (1) one-year contract, with an option of (4) four, (1) one-year extensions with a not-to-exceed amount of $360,000.00 per contract term to Crosstown Electrical and Data, Inc., of Irwindale, California, for RFP No. 755-22 On-Call Electrical Contractor for Citywide use, and authorize the City Manager, or his designee, to sign all documents.
With the City of Lancaster’s commitment to providing its residents with the highest level of services, multiple new programs and infrastructure projects have been implemented over the last several months. With these new projects comes the need to provide fiber optic installation to significantly more locations throughout the City. The Transportation Division has partnered with the Information Technology Division to provide this much-needed work performed through Transportations existing contract with Crosstown Electrical and Data, Inc. This approach will significantly increase the speed at which these projects can be accomplished, allowing Lancaster to complete these projects in a timely and fiscally responsible manner. Therefore, we respectfully request that you approve this contract expenditure authority increase.
|
| CC 15. | Appropriation of City Legal Budget Funds Recommendation(s):
Appropriate $250,000 from the General Reserve Fund Account No. 101-2900-000 to the following Legal Account No.’s: $1,000 to Registration (101-4260-200), $1,000 to Travel Expenses (101-4260-201), $2,500 to Publication & Dues (101-4260-206), $500 to Postage & Special Mailing, $200,000 to Professional Services (101-4260-301), and $45,000 to Legal Services (101-4260-303).
Historically, the Assistant City Attorney has contracted for Medical Cannabis consulting and other support services. This year’s contract is for $96,000. As approved by City Council in June of 2022, the Legal Budget was separated from the Risk Management and Insurances Budget. This was to account more accurately for specific liability expenditures in Fund 113. In order to contract and budget for the Medical Cannabis services and for Legal operating expenditures, an appropriation of $250,000 needs to be made from existing General Reserve funds (101-2900-000) into the following Legal budget account Numbers: $1,000 to Registration (101-4260-200), $1,000 to Travel Expenses (101-4260-201), $2,500 to Publication & Dues (101-4260-206), $500 to Postage & Special Mailing, $200,000 to Professional Services (101-4260-301), and $45,000 to Legal Services (101-4260-303).
|
| CC 16. | Approve Task Order for Multi-Year Professional Services (Service Group Category 4 – Environmental Services) for Environmental Report and 30% Design Plans for Amargosa Creek Recreation Trail Project to Michael Baker International Recommendation(s):
- Approve task order to Michael Baker International, to amend and increase the Multi-Year Professional Services (Service Group Category 4 – Environmental Services) for Environmental Report and 30% Design Plans for Amargosa Creek Recreation Trail Project in the amount of $432,295.00 plus 15% contingency for any additional work needed.
- Authorize the City Manager, or his designee, to sign all documents.
The Amargosa Creek Recreation Trail Project represents the culmination of efforts led by multiple departments seeking to galvanize a shared community identity; make the City a safer place for active transportation; celebrate the landscape through arts, culture, and recreation; beautify a critical natural resource; and increase multimodal accessibility for our residents, removing barriers, and making the City of Lancaster a more equitable place to live. This project unifies the City’s existing active transportation network of bike lanes and trails, vastly increasing safe access to schools, work, groceries, and public transportation hubs. This augmented sense of viability counters the inherent perceptions of the City’s urban sprawl as a primary barrier for participation in the active transportation system, while simultaneously increasing the sense of safety, pride in the desert landscape, and fosters an understanding of fragile ecological systems and the importance
of their conservation.
|
| CC 17. | SBA Cell Tower #CA4564-A Early Lease Extension at Rawley Duntley Park Recommendation(s):
1. Approve the early cell tower lease extension with SBA 2012 TC Assets, LLC, A Delaware limited liability company, at Rawley Duntley Park, also known as cell tower #CA4564-A Desert View.
2. Accept a one-time sign-on bonus of $20,000 and $1,954.27 in monthly rent to revenue account 101-3402-100.
3. Authorize City Manager, or his designee, to sign all agreements and associated documents.
Founded in 1989, SBA Communications Corporation (SBA) is a leading independent owner and operator of wireless communications infrastructure, including a cell tower located at Rawley Duntley Park, 3334 West Ave. K, Lancaster CA 93534.
|
| CC 18. | 21st Century and After School Education and Safety Program: A.S.E.S Recommendation(s):
1. Approve the City operation of A.S.E.S after-school programming at nine school sites.
2. Authorize the City Manager or designee to execute all contracts and associated documents, including partnership agreement, subject to City Attorney approval.
In a collaborative effort with the Lancaster School District, the After School Education and Safety Program (A.S.E.S) is a cooperative after-school program developed by the City of Lancaster and the Lancaster School District. The A.S.E.S. program is held at nine area schools: Discovery, Desert View, Jack Northrop, Lincoln, Linda Verde, Mariposa, Monte Vista, New Vista, and Sunnydale. The program offers an extensive menu of enrichment activities that promote academic, physical, and social development.
|
| CC 19. | Amending the Fiscal Year 2022-23 Full Time Budgeted Headcount Recommendation(s):
Adopt Resolution 22-51, amending Resolution 22-XX, establishing an additional full-time position.
|
|
|
