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| | CC 1. | Waive further reading of any proposed ordinance. (This permit reading the title only in lieu of reciting the entire text.) |
| CC 2. | Approve the City Council/Successor Agency/Financing/Housing/Power/California Choice Energy Authority Regular Meeting Minutes of December 12, 2023 |
| CC 3. | Acceptance of Public Works Construction Project No. - PWCP 22-003 - 2022 Spring Pavement Management Program Recommendation:
Accept the work constructed by Sully-Miller Contracting Company, for Public Works Construction Project (PWCP) No. 22-003, 2022 Spring Pavement Management Program, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).
As part of this project, bike lanes were striped at two (2) intersections that currently did not have the capacity to detect bicycles. In order to provide the safest and most efficient user experience to the cyclists, it was important that the City upgraded the video detection systems at these intersections.
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| CC 4. | CUP 16-08 - Acceptance of Improvements (Recycled Water) Recommendation:
Approve the following developer-installed recycled water system, and accept the recycled water system for maintenance by the City and for public use:
Project No. Location/Owner
Conditional Use Permit No. 16-08 Southeast Corner Avenue K and Division Street
Owner: Circle K Stores, Inc.
The recycled water system has been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.
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| CC 5. | CUP 16-08 - Acceptance of Improvements (Streets) Recommendation:
Approve the developer-constructed streets on the following project. In addition, accept the streets for maintenance by the City and for public use.
Project Location/Owner
Conditional Use Permit No. 16-08 Southeast corner Avenue K and Division Street
Owner: Circle K Stores, Inc
The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.
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| CC 6. | Approval of Multi-Year Professional Service Agreements for Public Works Inspections Services Recommendation:
Approve Multi-Year Professional Service Agreements with each of the pre-qualified consulting firms, and authorize the City Manager, or his designee, to execute all task orders within existing signature authority limits.
In November 2023, the City advertised a Request for Qualifications (RFQ 806-24) for Multi-Year Public Works Inspection Services for the term of January 2024 to June 2027 from professional consulting firms to support the Capital Improvement Program and departmental operations. The RFQ included one (1) major service category for which professional service firms were being sought. Firms that provide services were encouraged to submit a Statement of Qualifications (SOQ) and a Proposal. The RFQ was listed on the City’s online bidding services: Planet Bids and Public Purchase.
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| CC 7. | Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) for 2024 Pavement Management Program (PMP) Road Rehabilitation Project (Reference: PWCP 24-005) Recommendation:
1. Approve Task Order No. 1 with Pavement Engineering, Inc., in accordance with the Multi-Year Professional Services Agreement, Service Group Category (SGC) 1 - Roadway and Structures Engineering, to provide Design Services for pavement resurfacing on approximately 14.2 lane miles in the amount of $369,935.00 plus a 10% contingency; and authorize the City Manager, or his designee, to sign all documents.
2. Find that the approval of a Task Order is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 4, Chapter 3, Article 20).
On November 7, 2022, the City Council approved Multi-Year Professional Service Agreements with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects.
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| CC 8. | Citywide Utility Auditing Professional Services Agreement - Pacific Utility Audit, Inc. Recommendation:
1. It is recommended that the City Council approve a Professional Services Agreement with Pacific Utility Audit, Inc. (“PUA”).
2. Authorize the City Manager, or his designee, to sign all documents.
The City of Lancaster has determined that a utility audit is necessary to investigate the significant increase in utility bills over the last two fiscal years. Utility auditing is a process that saves money every month by identifying errors and overcharges by the utility provider, as well as determining lower rates that better match the City's needs. Pacific Utility Audit specializes in auditing water, sewer, gas, electric, telephone, and trash bills for businesses and properties in California, Oregon, Washington, and Nevada. They have been specializing in this unique area of utility auditing since 1989.\
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| CC 9. | Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) for 2024 Pavement Management Program (PMP) Preventative Maintenance (Reference PWCP 24-006) Recommendation:
Approve Task Order No. 2 with Pavement Engineering, Inc., in accordance with the Multi-Year Professional Services Agreement, Service Group Category (SGC) 1 - Roadway and Structures Engineering, to provide Design Services for preventative maintenance treatments on approximately 5.75 lane miles in the amount of $150,000.00 plus a 10% contingency; and authorize the City Manager, or his designee, to sign all documents.
Responsibilities, under this Task Order, include project management; research and geotechnical services; mapping and surveying services; and preparation of plans, specifications, and estimates (PS&E) bid package for construction.
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| CC 10. | Adding Chapter 12.28 to the Lancaster Municipal Code relating to Protection of Critical Infrastructure / Wildfire Risk Areas, and amending Chapter 12.04 - Parks and Public Spaces Recommendation:
1. Adoption of Ordinance No. 1112, adding Chapter 12.28 to the Lancaster Municipal Code relating to the Protection of Critical Infrastructure and Wildfire Risk Areas; and
2. Adoption of Ordinance No. 1113, amending Chapter 12.04 – Parks and Public Places Rules and Regulations.
In evaluating of current issues that impact the ability to protect City infrastructure and maintain the safety and security of parks and public spaces, staff identified needed additions to the Lancaster Municipal Code.
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| CC 11. | General Plan Amendment No. 17-007/Zone Change No. 17-006 Recommendation:
Adopt Ordinance No. 1110, amending the City zoning plan for approximately 160 acres of land located south of Avenue H between 50th Street West and 55th Street West (APNs 3269-011-015, 3269-011-007), known as Zone Change No. 17-006, from RR-2.5 (Rural Residential, minimum lot size 2.5 acres) to LI (Light Industrial).
The proposed project would consist of a 630,000 square-foot electric school bus manufacturing facility on approximately 30 acres of the 160 acre site. The facility would employ 650 individuals; creating 100 new office jobs and 550 new manufacturing jobs. This is in addition to the approximately 750 jobs created with BYD’s transit bus manufacturing and battery facilities.
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| CC 12. | General Plan Amendment No. 23-001/Zone Change No. 23-001 Recommendation:
Adopt Ordinance No. 1111, amending the City zoning plan for approximately 45 acres of land located on the west side of Sierra Highway between Avenue H and Avenue H-8 (APNs 3135-001-903 thru 3135-001-918), known as Zone Change No. 23-001, from a mix of MDR (Moderate Density Residential) and PK (Park) to MDR., amending the City zoning plan for approximately 45 acres of land located on the west side of Sierra Highway between Avenue H and Avenue H-8 (APNs 3135-001-903 thru 3135-001-918), known as Zone Change No. 23-001, from a mix of MDR (Moderate Density Residential) and PK (Park) to MDR.
On June 29, 2023, the Community Development Department received applications for the construction and occupancy of a two-phased, 100% affordable, private, gated rental housing community located on the west side of Sierra Highway between Avenue H and Avenue H-8. These applications included a Site Plan Review (SPR), Tentative Tract Map (TTM), General Plan Amendment (GPA), and Zone Change (ZC) request.
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| CC 13. | Award of Contracts to City’s Financial Advisors to NHA Advisors, LLC for Financial Advisory Services. Recommendation:
Authorize the City Manager and/or his designee, with the concurrence of the City Attorney, to negotiate, finalize and execute the contracts and all related documents and addendums with NHA Advisors, LLC for Financial Advisory Services.
The City of Lancaster (the City) prepares a five-year capital plan (Plan) that identifies City-funded capital improvement projects. The current focus is on completing multiple Agency and enterprise-funded projects from the Plan’s last major update in Fiscal Year 2023/2028. An update to the five-year plan is underway and anticipates proceeds from special revenue and prior bond issues. The City of Lancaster is seeking financial advisory services from NHA Advisors, LLC to assist with these infrastructure projects for a contract term of five-years with the option to renew two additional five-year terms, which may be exercised at the City's discretion.
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