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| | CC 1. | Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.) |
| CC 2. | Check Registers – June 27, 2021 through July 10, 2021 Recommendation:
Approve the Check and Wire Registers for June 27, 2021 through July 10, 2021 in the amount of $6,243,838.98 as presented.
At each regular City Council Meeting, the City Council is presented with check and ACH/wire registers listing the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects issued the prior three to four weeks. This process provides the City Council the opportunity to review the expenditures of the City. Claims are paid via checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.
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| CC 3. | Monthly Report of Investments – June 2021 Recommendation:
Accept and approve the June 2021 Monthly Report of Investments as submitted.
Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report.
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| CC 4. | Acceptance of PWCP 16-007 - 2017 Traffic Signal Upgrades Recommendation:
Accept the work constructed by California Professional Engineering, Inc., for PWCP 16-007, 2017 Traffic Signal Upgrades, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project will be disbursed in accordance with California Public Contract Code.
The City’s Traffic Engineering Section regularly surveys the City’s traffic signals. This includes both looking at traffic flow and traffic safety. Five (5) locations were identified where adding protected left turns would increase both the traffic flow and safety of those locations: Milling Street/Lancaster Boulevard/Division Street; 10th Street West/Newgrove Avenue; 20th Street West/Avenue J-8; 17th Street East/Avenue J; and 27th Street West/Avenue J. The City subsequently hired a consultant traffic engineer to design the proposed improvements.
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| CC 5. | Appropriation of Federal HSIP Funds for 10th Street West and Avenue J Improvements HSIPL-5419 (053) (Reference PWCP 19-002) Recommendation:
1. Recognize $360,000.00 of additional grant fund revenue from the State of California, Department of Transportation (Caltrans) Federal Highway Safety Improvement Program (HSIP) for additional Construction (CON) funds to Revenue Account Number 399‑3301211 and appropriate to Expenditure Account Number 399‑12ST039‑924.
2. Authorize the City Manager to execute all related documents.
The 10th Street West and Avenue J Improvement Project is part of a comprehensive effort by the City of Lancaster to achieve a significant reduction in traffic fatalities and collisions for pedestrian and bicyclists on public roads. On April 26, 2015, the City of Lancaster applied for the Cycle 7 Call for Projects of the Caltrans Federal Highway Safety Improvements Program (HSIP). The City was awarded a grant total of $2,729,700.00, with a local matching fund requirement of $272,970.00. The proposed project is approximately 2.68 miles in length on two (2) major arterial streets, Avenue J and 10th Street West.
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| CC 6. | Award of Bid – PWCP 21-009 - 2021 Summer Pavement Management Program Recommendation:
Award PWCP 21-009, 2021 Summer Pavement Management Program, to Sully-Miller Contracting Company of Brea, California, in the amount of $5,774,450.00 plus a 10% contingency, to repair and resurface approximately fifteen (15) lane-miles of streets, as part of the City’s Pavement Management Program (PMP). Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).
The proposed project will be the sixth project funded, in part, with road bond funds in addition to gas tax funds, TDA Article 8 funds, Proposition C funds, and Measure R funds. The proposed project will include approximately fifteen (15) lane-miles of roadway repair and rehabilitation in the following project areas: (1) 15th Street West from Avenue J-8 to Youngblood Place, (2) 25th Street West from Avenue K to Avenue L, (3) Avenue J from 10th Street West to Beech Avenue, (4) Avenue J from Trevor Avenue to Challenger Way, and (5) Avenue M from 3rd Street East to 4th Street East.
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| CC 7. | Award of Bid – PWCP 21-011 - SR-138 (SR-14) Avenue K Interchange Improvements Phase 1 Recycled Water Line Recommendation:
Award PWCP 21-011, SR-138 (SR-14) Avenue K Interchange Improvements, Phase 1 Recycled Water Line to Ferreira Construction Company Inc., of Rancho Cucamonga, California, in the amount of $2,530,248.00 plus a 10% contingency to construct a recycled water line along Avenue K from 15th Street West to 10th Street West. Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).
This project is Phase 1 of the SR-138 (SR-14) Avenue K Interchange Improvements. The project proposes to construct a recycled water line on Avenue K from 15th Street West to 10th Street West.
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| CC 8. | Multi-Year Professional Service Agreements for Real Estate Broker Services Recommendation:
1. Approve Multi-Year Professional Service Agreements with each of the pre-qualified real estate broker firms on the attached list.
2. Authorize the City Manager, or his designee, to finalize and execute all documents related to the Professional Service Agreements.
In September of 2020, City Council approved Resolution 20-49, declaring certain parcels of land owned by the City of Lancaster, Lancaster Successor Agency, and the Lancaster Housing Authority as surplus. The Surplus Land Act requires the City to formally declare parcels surplus before selling or leasing the parcels for private development. Following the City Council’s action, a Notice of Availability was sent to specified entities who had sixty (60) days to notify the City of their interest in the properties. The City received no interest in any of the surplus parcels. The required documentation was provided to the California Department of Housing and Community Development (“HCD”) for their review. The review period has ended and the City is now able to lease or sell the specified parcels.
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| CC 9. | Approval of the Cayenta annual maintenance invoice for FY 22 Recommendation:
Approve payment of the Cayenta annual maintenance invoice for fiscal year 2022.
Cayenta, a division of Harris Computer Systems, is an integrated suite of financial software applications for local government. The City has been using Cayenta for its financial software since 1987 and relies on Harris Computer Systems for support and maintenance. This allows staff to have access to vendor resources for support if the need arises as well as providing the city with patches and updates to the system as needed.
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| CC 10. | Acknowledge and Accept the American Rescue Plan Act Funds Recommendation:
Staff recommends that the Mayor and City Council review and approve staff’s recommended budget adjustment for fiscal year 21/2022 to acknowledge receipt of the first American Rescue Plan Act (ARPA) payment in an amount of $18,170,280.50.
The American Rescue Plan Act (ARPA), a $1.9 trillion economic stimulus bill, was signed into law by President Biden on March 11, 2021. The Act builds on measures in the March 2020 Coronavirus Aid, Relief, and Economic Security Act (CARES Act) December 2020. Within the ARPA, the Coronavirus State and Local Fiscal Recovery Fund provides $350 billion for states, municipalities, counties, tribes, and territories, including $130 billion for local governments, split evenly between municipalities and counties. The City of Lancaster expects to receive $36.34 million in Recovery Funds, made in two payments. The first payment of $18,170,280.50 was processed on June 30, 2021 and a second payment in the same amount is expected June 30, 2022, a year from the initial disbursement.
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