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| | CC 1. | Waive further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.) |
| CC 2. | Approve the City Council/Successor Agency/Financing/Housing/Power Authority Regular Meeting Minutes of October 22, 2024. |
| CC 3. | Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) Design Services for Lancaster Health District Phase 2 (formerly Medical Main Street) (Reference: PWCP 24-028) Recommendation(s):
1. Approve Task Order 6 with Kimley-Horn and Associates, Inc., (KHA) of Los Angeles, California, in accordance with the Multi-Year Professional Services Agreement for Lancaster Health District Phase 2 (formerly Medical Main Street) Design Services in the amount of $272,912.00, plus a 10% contingency; and authorize the City Manager, or his designee, to sign all documents.
2. Find the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on June 8, 2021.
The City of Lancaster is looking to complete Phase 2 of the Lancaster Health District (LHD) Infrastructure Improvements Project (Project). This phase of the Project will construct approximately 0.6 miles of new complete streets to alleviate the current burden on the existing arterial network, while providing necessary access to existing and proposed medical facilities.
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| CC 4. | AMENDED AND RESTATED LANCASTER MUNICIPAL STADIUM OPERATING AGREEMENT Recommendation(s):
A. Approved the Amended and Restated Lancaster Municipal Stadium Operating Agreement.
B. Authorize the City Manager or his designee to execute the Amended and Restated Operating Agreement.
City Council approved prior agreements for the operation of the Lancaster Municipal Stadium with Antelope Valley Soccer, Inc. (Club) on August 23, 2023 (Original Agreement) and May 7, 2024 (Amendment No. 1). Through these agreements the club and the City of Lancaster (City) are collaborating to bring professional soccer to the Antelope Valley with games to be played in the renovated Lancaster Municipal Stadium.
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| CC 5. | Lancaster Energy – 2023 Power Content Label and Attestation Recommendation(s):
Provide the attestation specified under California’s Power Source Disclosure (PSD) Program, which requires the governing council of a public agency providing retail electric service to endorse the accuracy of each annual report and power content label, as submitted to the California Energy Commission, for the previous year. In the case of Lancaster Energy (LE), such attestations will be based on the California Choice Energy Authority’s (CalChoice) technical review and will address the 2023 Annual Reports and Power Content Labels (PCL) prepared for the LE community choice aggregation (CCA) program.
To fulfill its attestation requirements for 2023, Council is being asked to provide an attestation covering both the PCL and associated Annual Reports, as specified in the excerpt above – both elements of the PSD Program reflect information that was consistently and accurately presented for the LE CCA Program. Consistent with applicable regulations, the PCL will be transmitted to all customers currently enrolled in the LE program via electronic communication or U.S. mail.
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| CC 6. | Accept California Highway Patrol FY 24/25 CTFGP Education Grant Recommendation(s):
1. Accept California Highway Patrol CTFGP Education Grant in the amount of $312,810.00 to revenue account 23030000.4998
2. Appropriate $312,810.00 to expenditure account 23030000.5656, for the implementation of programs funded by the CHP CTFGP Education Grant and purchase of supplies, services, and equipment.
3. Authorize the City Manager or his designee to execute all contracts, amendments, and associated documents, including memoranda of agreement, and other agreements necessary or appropriate to implement and expend up to $312,810.00 in accordance with the Funding Agreement Between California Highway Patrol and the City of Lancaster, subject to City Attorney approval.
All efforts will aim to reduce impaired driving incidents, via community engagement, digital marketing, collaborative partnerships, and informal presentations.
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| CC 7. | WARRANT AGREEMENT Recommendation(s):
A. Accept the Warrant Agreement between the City of Lancaster and Antelope Valley Soccer, LLC.
B. Authorize the City Manager or his designee to execute the Agreement.
On May 7, 2024, City Council approved a Restricted Stock Donation Agreement, by which AVS would issue six hundred and fifty thousand (650,000) shares of common stock to the City. AVS is requesting to replace the Restricted Stock Donation Agreement with the Warrant Agreement. Through the Warrant Agreement, AVS will issue the City six hundred and fifty thousand (650,000) of the Company’s Membership Units at zero value per share.
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| CC 8. | Authorize Deed Restriction for Rawley Duntley Park Recommendation(s):
A. Authorize the execution of a deed restriction for Rawley Duntley Park.
B. Authorize the City Manager, or his designee, to execute and submit all documents related to the Deed Restriction.
As a condition of the grant, the City must file a deed restriction to prevent the sale or transfer of the property during the contract performance period and safeguard its use for the intended purpose, thus benefiting the community.
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| CC 9. | Application for U.S. Department of Housing & Urban Development (HUD), Community Planning & Development Department (CPD), Older Adults Home Modification Program (OAHMP) Funds. Recommendation(s):
1. Adopt Resolution No. _____ authorizing the submittal of an application to HUD’s Community Planning & Development Department for funding under the OAHMP program and authorizing the City Manager or his designee to execute all documents deemed necessary or appropriate to participate in the OAHMP program.
2. If funded, accept the OAHMP grant award funds and appropriate said funds into an OAHMP Fund account number, to be created by Finance.
3. Authorize the City Manager or his designee to expend any awarded funds (up to $2,000,000.00), in accordance with the OAHMP program. The OAHMP program caps individual grant amounts at a $5,000.00 maximum.
The U.S. Housing & Urban Development Department Office of Lead Hazard Control and Healthy Homes has released a Notice of Funding (NOFO) for a new grant program targeted at minor home modifications for older adults. The program seeks to enable low-income elderly persons to remain in their homes through home modifications to reduce older adults’ risk of falling, improve general safety, increase accessibility, and to improve their functional abilities in their homes.
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| CC 10. | Stand Strong Business Recovery Loan Forgiveness. Recommendation(s):
1. Approve the forgiveness of all Stand Strong Business Recovery loans awarded to businesses deemed “essential” by the State of California and/or the Los Angeles County Department of Public Health during the COVID-19 state of emergency.
2. Authorize the City Manager or his designee to execute all related documents.
The proposed loan forgiveness would provide a significant financial boon for small, local businesses affected by the pandemic-related closures, thus helping to ensure their ongoing operation and protecting our community against further job losses.
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| CC 11. | Change Order No. 11 for PWCP 24-014, Lancaster Municipal Stadium Renovation Recommendation(s):
1. Recognize revenue in the amount of $32,557.50 to General Account No. 101.40000.4514, and appropriate an expenditure in the same amount to account CP11BS046.CONST GL Code 10149900.8000.
2. Approve Change Order No. 11 and increase the total amount of the contract with Bowe Contractors, Inc., of Tehachapi, California, PWCP 24-014 Lancaster Municipal Stadium Renovation, by $2,037,742.74, for a total revised contract amount of $16,158,773.74.
During construction, the Contractor encountered changed conditions. They discovered an existing utility duct bank encased in concrete, containing 26 separate conduit runs in conflict with the proposed renovation improvements. Contract Change Order No. 11 in the amount of $2,037,742.74 is in addition to the 20% contingency Council approved on August 13, 2024.
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| CC 12. | Amendment to Conflict of Interest Code List of Designated Employment Classifications Recommendation(s):
Adopt Resolution No.______, rescind Resolution No. 20-53 in its entirety and establishing the List of Designated Employment Classifications and the Disclosure Categories of the Conflict of Interest Code as provided in Section 2.40.030, Title 2, of the Lancaster Municipal Code.
The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate or, alternatively, that the code must be amended. In reviewing the Code, it was determined that the List of Designated Employee Classifications should be amended.
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| CC 13. | Animal Care and Control Services Agreement Recommendation(s):
1. Approve Agreement with Los Angeles County Department of Animal Care and Control to provide general animal services for a term of five years; and,
2. Authorize the City Manager, or his designee, to pay invoices and to execute all contracts and associated documents.
For over 35 years, the City has contracted with the Los Angeles County Department of Animal Care and Control (DACC) to provide all animal care and shelter services for Lancaster residents. Under the proposed renewal agreement, Los Angeles Department of Animal Care and Control would continue to provide general animal control services within the city limits of the City of Lancaster.
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| CC 14. | Tax Sharing Resolution for Proposed Annexation No. 14-457 into Los Angeles County Sanitation District No. 14 Recommendation(s):
1. Adopt the Tax Sharing Resolution for proposed Annexation No. 14-457 into Los Angeles County Sanitation District No. 14.
2. Direct the City Clerk to route three copies of the tax share resolution to the City Attorney and the Mayor for wet signatures.
The property owners have requested, in writing, annexation of property (Annexation No. 14-457) into the County Sanitation District No. 14 (District) in order to receive off-site disposal of sewage.
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| CC 15. | Tax Sharing Resolution for Proposed Annexation No. 14-458 into Los Angeles County Sanitation District No. 14 Recommendation(s):
a. Adopt the Tax Sharing Resolution for proposed Annexation No. 14-458 into Los Angeles County Sanitation District No. 14
b. Direct the City Clerk to route three copies of the tax share resolution to the City Attorney and the Mayor for wet signatures.
The property owners have requested, in writing, annexation of property (Annexation No. 14-458) into the County Sanitation District No. 14 (District) in order to receive off-site disposal of sewage.
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| CC 16. | Award of Funds for Community Food Program. Recommendation(s):
1. Award funds under the FY 2024-25 Community Food Program to the organizations and in the amounts outlined in this staff report.
2. Authorize the City Manager, or his designee, to finalize and execute any related documents in a form approved by the City Attorney.
The Lancaster City Council set aside $100,000.00 in the fiscal year 2024-25 budget to support the efforts of local nonprofit organizations to help fill this need in our community. Accordingly, the City released a Notice of Funding Availability (NOFA) inviting community organizations to apply for funding under the Community Food Program.
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| CC 17. | Professional Services Agreement - Frydman Counsel Recommendation(s):
1. It is recommended that the City Council approve the Professional Services Agreement with Frydman Counsel in an amount not to exceed $474,000.00, and authorize the City Manager, or his designee, to sign all documents; and
2. Approve an appropriation of $474,000.00 from General Fund Balance to 10110000.5710
3. Authorize the City Manager, or his designee, to execute any additional amendments to the Agreement deemed necessary to complete the project in a form approved by the City Attorney; and
4. Find that this item is not a project pursuant to the California Environmental Quality Act (CEQA).
Since July 2024, Frydman Counsel and the City of Lancaster have collaborated to empower City executive staff with the knowledge, skills, and resilience in order to lead the City effectively.
In addition to their ongoing efforts, Frydman Counsel has been instrumental in providing strategic implementation for the City of Lancaster employees through in person, one on one coaching sessions, as well as delivering a strategic plan.
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| CC 18. | Resolution Amending Employee Classification and Compensation Schedule and Increasing the Full Time Equivalent (FTE) Headcount Recommendation(s):
Adopt Resolution No. 24-XX, amending Resolution 24-57, establishing a compensation schedule for various classifications of employees of the City of Lancaster and establishing the
following changes:
• Moved the following 3100 series classification to 2100 series:
• Assistant Chief of Police
• Removal of the following classification to 2100 series:
• Director of Public Safety
• Addition of the following classification to 2200 series:
• CEO of Lancaster Energy
• City Manager
• Redefined 2200 Series employee group benefits
• Addition of the following classification to 5000 series:
• Dispatcher
• Redefined the 5100 Series employee group benefits
• Reclass and appropriate funds for existing open position
• Technician I to Supervisor for Parking Enforcement in Community Development
• Addition of one (1) FTE positions and appropriate funds to the City of Lancaster raising the total city FTE count to 315
• Assistant Director – Public Information, Communications, and Marketing
As the City of Lancaster continues to advance its Hydrogen Energy initiative, expand the Lancaster Police Department, and strengthen its focus on public safety, community outreach, public awareness, and civic engagement, there is an increasing need to fill key leadership roles.
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| CC 19. | Monthly Reports of Investments – October 2024. Recommendation(s):
Accept and approve the October 2024 Monthly Report of Investments as submitted.
Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report.
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| CC 20. | Check Registers – October 6, 2024, through October 19, 2024 Recommendation(s):
Approve the Check and Wire Registers for payments made October 6, 2024, through October 19, 2024, in the amount of $7,688,055.68 as presented.
At each regular City Council Meeting, the City Council is presented with a check and ACH/wire registers listing the financial claims (invoices) against and paid by the City for the purchase of materials, supplies, services, and capital projects during the prior three to four weeks. This process provides the City Council with the opportunity to review the City’s expenditures. Claims have been paid via checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.
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