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| | CC 1. | Waive further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.) |
| CC 2. |
| Approve the City Council/Successor Agency/Financing/Power Authority Regular Meeting Minutes of November 12, 2024. |
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| CC 3. | Check Registers – October 20, 2024, through November 30, 2024. Recommendation(s):
Approve the Check and Wire Registers for payments made October 20, 2024, through November 30, 2024, in the amount of $34,727,476.96 as presented.
At each regular City Council Meeting, the City Council is presented with a check and ACH/wire registers listing the financial claims (invoices) against and paid by the City for the purchase of materials, supplies, services, and capital projects during the prior three to four weeks.
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| CC 4. | Second Revised Task Order No. 2 for Multi-Year Professional Services (Service Group Category 1 - Construction Management and Inspection Services) Construction Management Services for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvement (Phase II - Caltrans Interchange) Recommendation(s):
Approve Second Revised Task Order No. 2, with DMR Team, Inc., for services in accordance with the Multi-Year Professional Services Agreement Service Category Group (SGC) 1 – Construction Management and Inspection Services, for On-Call Construction Management and Inspection Services in the total amount of $394,255.00, and authorize the City Manager, or his designee, to sign all documents.
With the approval of Second Revised Task Order No. 2, DMR will provide additional Construction Management Inspection services for 120 additional contract days extending services from November 30, 2024, to May 15, 2025. This Authorization provides for inspection through construction completion and Construction Management through project closeout with Caltrans and Los Angeles County Metropolitan Transportation Authority (LACMTA). The Second Revised Task Order No. 2 will increase the not-to-exceed contract total to $940,765.00.
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| CC 5. | Acceptance of Public Works Construction Project No. 23-014 – 2023 Neighborhood Improvement Project Recommendation(s):
Accept the work constructed by Granite Construction Company, for Public Works Construction Project No. 23-014, 2023 Neighborhood Improvement Project, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).
The project was part of the City’s Pavement Management Program (PMP). It included approximately 16.5 lane-miles of roadway repair and resurfacing on the neighborhood bounded by 10th Street West, Lancaster Boulevard, Sierra Highway, and Avenue J. The project also included the installation of speed cushions on 17th Street East from Lancaster Boulevard to Norberry Street, 17th Street West from Avenue H-8 to Avenue I, Avenue J-4 from 25th Street West to Janet Drive, Avenue J-8 from 10th Street West to Date Avenue, Avenue J-11 from Gadsden Avenue to Cedar Avenue, and Glenraven Road from Avenue J to Avenue J-8.
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| CC 6. | Acceptance of Public Works Construction Project No. 23-011 – 35th Street West Improvements (Phase 1) STP-L 5419(062) Recommendation(s):
Accept the work constructed by R.C. Becker & Son, Inc., for Public Works Construction Project No. 23-011, 35th Street West Improvements (Phase 1) STPL 5419(062), and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).
The project was funded by the State of California, Department of Transportation (Caltrans) Surface Transportation Program Local (STP-L) funds and local matching funds. The project on the west side of 35th Street West from Avenue L to 700 feet south of Avenue K-8 included rehabilitation of 0.75 lane miles of existing pavement; re-construction of existing curb, gutter, sidewalk, and ADA curb ramps; traffic signing, striping, and markings; and installation of enhanced landscaping beautification improvements. The project added 16 additional parking spaces south of Prime Desert Woodlands Preserve (PDWP) that can be utilized by park visitors.
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| CC 7. | SBA Cell Tower/Southern California Edison Easement Recommendation(s):
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Grant Southern California Edison (SCE) a non-exclusive, limited-term easement to construct, use, maintain, and operate underground electrical supply systems and communication systems in conjunction with the previously approved SBA Communications wireless communications infrastructure expansion at Tierra Bonita Park. This easement is necessary to distribute electricity and transmit data within Los Angeles County, California.
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Authorize the City Manager or his designee to sign in substantially the form attached with non-substantive changes approved by the City Attorney.
The easement agreement will limit City development on the designated property. While walls and fences are permitted, structures like buildings will be prohibited. SCE will have the right to trim or remove tree roots that could threaten the underground systems. However, to minimize disruption, any excavation by SCE must be done carefully and the ground restored to its original condition afterward
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| CC 8. | Acceptance of Lancaster Performing Arts Center Generator Installation Recommendation(s):
Accept the work performed by High Volt Electric, for the Lancaster Performing Arts Center Generator Installation and direct the City Clerk to file the Notice of Completion for the project.
This project involved the removal and disposal of the existing 200kw generator and the installation of a new generator, including concrete pads and wiring.
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| CC 9. | Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) for 2025 Pavement Management Program (PMP) Preventative Maintenance Project (PWCP 24-021) and 2025 PMP Road Rehabilitation Project (PWCP 24-023) Recommendation(s):
1. Approve Task Order 4 with Pavement Engineering, Inc., (PEI) of Santa Clarita, California, in accordance with the Multi-Year Professional Services Agreement for Pavement Evaluation, and Design Services for 2025 Pavement Management Program (PMP) Preventative Maintenance Project (Reference: PWCP 24-021) in the amount of $109,440.00 plus a 10% contingency; and authorize the City Manager, or his designee, to sign all documents.
2. Approve Task Order 5 with Pavement Engineering, Inc., (PEI) of Santa Clarita, California, in accordance with the Multi-Year Professional Services Agreement for Pavement Evaluation and Design Services for 2025 PMP Road Rehabilitation Project (Reference: PWCP 24-023) in the amount of $369,935.00 plus a 10% contingency; and authorize the City Manager, or his designee, to sign all documents.
Task Order Nos. 4 and 5 will include project management, research and geotechnical services, mapping and surveying services, and preparation of plans, specifications, and estimates (PS&E) bid package for construction.
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| CC 10. | Approve Expansion of the Power Choice Solar and Battery Program for Channel Partners Recommendation(s):
Approve the expansion of the Power Choice Solar and Battery Program to include local Channel Partners.
Expanding the Power Choice program to include Channel Partners provides an opportunity to enhance its impact through expanded marketing efforts, including a dedicated sales force to promote the program more strategically. Staff and PE propose engaging Channel Partners to increase program awareness, offer customers more choices, and boost participation by fostering competition among installers. Through this approach, Lancaster residents and businesses will be able to select from various local and regional installers, each providing consistent solar and battery specifications. With all Channel Partners operating under the same Power Choice program policies and pricing structure, customers can compare offers and select the proposal that best meets their needs.
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| CC 11. | Acceptance of Rawley Duntley Park Hardcourt Replacement Recommendation(s):
Accept the work performed by All American Building Services, for the Rawley Duntley Park Hardcourt Replacement and direct the City Clerk to file the Notice of Completion for the project.
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This project included replacing both basketball courts with new concrete, four new basketball boards and hoops, fresh epoxy coatings and line markers, resulting in improved accessibility to all.
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| CC 12. | Behavioral Health Continuum Infrastructure Program Grant Application. Recommendation(s):
1. Adopt Resolution No. _______, authorizing the City Manager, or his designee, to submit an application for, and participate in, the California Department of Health Care Services Behavioral Health Continuum Infrastructure Program (BHCIP).
2. If the application is approved, authorize the City Manager, or his designee, to enter into, execute, and deliver a Program Funding Agreement for the total award amount, and all other documents required or deemed necessary or appropriate to secure the BHCIP grant funds and participate in the program.
3. If funds are awarded, appropriate all BHCIP grant funds to an account, to be created by Finance, and authorize expenditure in accordance with the BHCIP guidelines.
4. Authorize the City Manager or his designee to execute all associated documents.
The City of Lancaster has partnered with Palmdale Regional Medical Center (PRMC). PRMC is owned and operated by a subsidiary of Universal Health Services, Inc., one of the largest healthcare management companies in the nation.In partnership with PRMC, the City is seeking to apply for grant funds under the California Department of Health Care Services Behavioral Health Continuum Infrastructure Program (BHCIP). Through grant funds of up to $73,800,000, the partners will collaborate to develop a 96-bed behavioral health hospital. Envisioned services would include an acute psychiatric hospital, outpatient community mental health clinic, crisis stabilization unit, outpatient treatment for substance use disorder, and a partial hospitalization program.
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| CC 13. | Award RFQ 845-25 Building & Safety Plan Review and Lancaster PD Inspection Services to JAS Pacific Recommendation(s):
1. Award RFQ 845-25 Building & Safety Plan Review and Lancaster PD Inspection Services to JAS Pacific in an amount of $400,000 per year ($2,000,000 over the five-year contract) with the option of an annual 5% CPI increase for years 2-5.
2. Find that this item is not a project under the California Environmental Quality Act.
3. Authorize the City Manager, or his designee, to finalize and execute all documents related to the agreement.
Since 2018, the City’s Permitting Division has engaged consultants to provide essential services related to Building and Safety plan review and inspection. This strategy enables City staff to manage a significantly higher volume of plan reviews within a reduced timeframe compared to relying solely on limited City personnel. As the real estate market continues to thrive and local development accelerates, the demand for these vital services has correspondingly increased.
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| CC 14. | Resolution 24-xx Authorizing the City Manager to execute the Agreements with the California Department of Tax and Fee Administration; Resolution 24-xx Authorizing the Examination of Transactions (Sales) and Use Tax Records; Agreement for Transactions Tax Audit and Informational Services with Hinderliter, de Llamas & Associates (HdL, Companies) to Provide Sales Tax consulting services for Measure YM revenues. Recommendation(s):
· Approve Resolution No. 24-_____, Authorizing the City Manager to execute the Agreements with the California Department of Tax and Fee Administration.
· Approve Resolution No. 24-_____, Authorizing the Examination of Transactions (Sales) and Use Tax Records.
· Approve the execution of the Agreement for Transactions Tax Audit & Information Services with Hinderliter, de Llamas & Associates to provide sales tax consulting services for Measure YM revenues.
· Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
On November 5, 2024, the City of Lancaster's voters approved the City of Lancaster Transactions and Use Tax Ordinance by the required majority vote. In order to begin collecting the tax, it is required that the City Council approve the Agreement for Preparation to Administer and Operate City’s Transaction and Use Tax Ordinance AND the Agreement for State Administration of City Transactions and Use Taxes with the California State Department of Tax and Fee Administration for the purpose of making preparations to administer and operate a transactions and use tax in conformity with Part 1.6 of Division 2 of the Revenue and Taxation Code for the collecting and transmitting to the City of Lancaster of the ¾ cent Transaction and Use Tax by resolution.
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| CC 15. | Annexation No. 2 Into Community Facilities District No. 2021-1 (Public Services) Recommendation(s):
Adopt Resolution No. 24-______for intention to annex territory to Community Facilities District No. 2021-1 (Public Services), and to authorize the levy of special taxes.
By Resolution No. 22-60, the City Council established CFD 2021-1, a Mello-Roos Community Facilities District with the intention that future development within the City would annex into this district. The special taxes collected from the property owners within the district are to be used for the funding maintenance and operation of public safety services, fire services, lighting, parkways, streets, roads, open space and any real property or other tangible property with an estimated useful life of five or more years that is owned by the City.
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| CC 16. | Authorization to Use Biological Impact Fee Funds for the Acquisition of the Alpine Butte Conservation Property Recommendation(s):
1. Adopt Resolution No._____ , authorizing the appropriation and use of biological impact fee funds for the acquisition of the Alpine Butte Conservation Property.
2. Appropriate $1,045,500 from the Biological Impact Fee fund balance to Account No. 41221000.8010, Property Acquisitions.
The subject property is located just east of the City limits at 130th Street East and Avenue M. The property is adjacent to Los Angeles County owned open space, within the boundaries of the Antelope Valley Significant Ecological Area (SEA) and in close proximity to land owned by the Bureau of Land Management and the Los Angeles County Sanitation District. Additionally, several other conservation sites/parks are located in the vicinity, including Saddleback Butte State Park, the Antelope Valley Indian Museum, the Alpine Butte Wildlife Sanctuary, and the Big Rock Wash Wildlife Sanctuary.
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| CC 17. | 44812 Cedar Avenue Lease Agreement Recommendation(s):
1. Approve lease agreement for real property to Antelope Valley Foster Friends through January 31, 2025.
2. Authorize the City Manager, or his designee, to sign all documents related to the lease agreement and all amendments, including amendments to extend the term, subject to City Attorney approval.
Staff recommends leasing the real property located at 44812 Cedar Avenue, 93534 to the non-profit organization Antelope Valley Foster Friends (AVFF) to establish and operate the very first Foster Family Resource Center in the Antelope Valley. Since 2020, AVFF has aimed to support, encourage, and bring hope to foster children and foster families who open their homes to youth in need.
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| CC 18. | Adoption of Resolution Regarding Regular City Council Meetings Recommendation(s):
1. Adopt Resolution No. _______, setting the regular meeting day and time of the Lancaster City Council.
2. Authorize the City Manager, or his designee, to execute and sign all documents necessary to implement this change.
The proposed resolution establishes the regular City Council meeting time from 5:00 p.m. to 1:30 p.m. on the 2nd and 4th Tuesday of each month. In addition, the proposed resolution changes the time of the December City Council meeting from 1:30 p.m. to 5:00 p.m. The proposed time change will allow the opportunity to recognize students within the community and present the annual bike giveaway. In addition, in order to observe Veterans Day, the proposed resolution will change the date and time of the November 2025 City Council meeting to the third Tuesday of the month at 1:30 p.m instead of the 2nd Tuesday of November at 5:00 p.m. Thereafter, the November meeting will remain as set forth on the second Tuesday of November as stated in the resolution.
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| CC 19. | Amending Employee Classification and Compensation Schedule and Increasing the Full Time Equivalent (FTE) Headcount Recommendation(s):
Adopt Resolution No. _________ amending Resolution 24-XX, establishing a compensation schedule for various classifications of employees of the City of Lancaster and establishing the following changes:
• Further defined 2100 Series employee group benefits
• Further defined 5100 Series employee group benefits
• Adjusted salaries for 4000 series Tier II classifications due to changes in California state minimum wage law
• Specialist I
• Administrative Assistant
• Addition of four (4) FTE positions to the City of Lancaster raising the total city FTE count to 319
• Police Officers
The City of Lancaster is adjusting to the changes brought by California's new state minimum wage law, which will take effect on January 1st, 2025. Under this law, the minimum salary for salaried employees will increase from $66,560 in 2024 to $68,640 in 2025. This wage increase will specifically impact 24 city employees who are classified under the 4000 series Tier II classifications of Administrative Assistant and Specialist I
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| CC 20. | Memorandum of Agreement between ARCHES H2 LLC and the City of Lancaster. Recommendation(s):
1.Authorize the City Manager or his designee to negotiate, finalize, and execute a Memorandum of Agreement between ARCHES H2 LLC and the City of Lancaster in a formed approved by the City Attorney.
2. Appropriate $3,000,000 from General Fund to Account No.10100000.1200, Loans Receivable.
3. Authorize the City Manager, or his designee, to finalize and execute any related documents in a form approved by the City Attorney.
As part of the City of Lancaster’s efforts to catalyze the adoption of hydrogen energy, the City joined California’s Alliance for Renewable Clean Hydrogen Energy (ARCHES) as the organization’s first municipal member. In late 2023, ARCHES was awarded up to $1.2 billion under the United States Department of Energy’s Regional Clean Hydrogen Hubs (H2Hubs) program. Today, the City of Lancaster has the opportunity to partner with ARCHES to further both parties’ efforts to develop and deploy hydrogen energy, which is widely recognized for its immense potential to help solve the climate crisis.
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| CC 21. | Los Angeles County Sheriff's Department Recommendation(s):
1. Approve the SH-AD 575 with the Los Angeles County Sheriff’s Department to provide law enforcement services for a term of one year; and,
2. Authorize the City Manager, or his designee, to pay invoices and to execute all contracts and associated documents.
The Los Angeles County Sheriff’s Department provides all law enforcement services to the City of Lancaster. The terms of the contract are effective July 1, 2024 through June 30, 2025.
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